ProTip: Use Online Forms to Collect School Activity Registrations
Make back-to-school less stressful by efficiently collecting school activity registration forms with GoFormz online forms
Relying on physical documents to organize student information introduces opportunities for incomplete student data and missing forms, putting you and your school at risk. Online forms make it easy to optimize and accelerate your school activity registration while maintaining existing formatting, allowing your operation to effortlessly digitize and modernize its documentation - no code or IT support required! These digital forms can be completed directly from your mobile devices like phones and tablets, or online from a computer.
Links to your online school activity registration forms can be posted on your school website, allowing parents, legal guardians, and/or students access to fill out and complete their registration forms from anywhere, anytime. These online forms can be equipped with “smart fields” and logic, to enhance existing forms and ensure important student information is captured like a student’s name, the grade they are entering, address, emergency contact information, and much more. For instances involving donations or other fees, logic can also be utilized to provide instant calculations, otherwise known as Automatic Calculations, ensuring quantities and payments are accurate every time.
Once registration forms are completed, they are instantly available for review and processing, expediting the school registration process. Access to real-time data not only saves significant time but also translates to budget savings for school districts. Additionally, copies of completed digital online forms can be automatically routed to connected business integrations, reducing the need for wasteful administrative work or rekeying information.
Use case: Student-athlete registration forms
Student-athlete registration forms capture important information such as parental consent, physical limitations, health concerns, and emergency contacts. By leveraging digital forms to complete student-athlete registration packets, the enrollment process is drastically streamlined and record-keeping is simplified. Your online forms can be equipped with features like Conditional Logic and Database fields, to improve the quality of collected data. Because submitted forms can be accessed in real-time, students no longer need to complete and deliver forms by hand on the day of registration. Upon completion, mobile student-athlete registration forms can be instantly stored in integrated systems like Google Suite, Box, and more, or used to update connected spreadsheets and internal databases.
Use case: High school sport specific waivers and transportation forms
Paper stacks up quickly when registering high school students for school, especially when those students intend to play high school athletics. Separate from registration forms, parents or legal guardians also have to sign waivers and transportation forms, ensuring that they acknowledge athletes may require transportation provided by the school, as well as, are aware of the potential risks that coincide with participating in a specific activity.
With digital forms, both release and transportation forms can be equipped with digital Signature boxes, allowing the Signature collection to be easier than ever before. To ensure forms are completed, you can also make fields Required, ensuring authorizations are gathered before the form can be submitted, resulting in less administrative work and more accurate data from the start.
Bonus use case: Middle school teacher utilizes Public Forms
A Wyoming middle school teacher came across GoFormz as she was researching a better method to bridge lesson plans and assignments with her students in an effort to save paper. The teacher saw immediate benefits by utilizing the Public Forms feature for all her lesson plans and homework assignments. Fully embracing her digital transformation, she began to utilize this feature for sending out permission slips for parents to sign and return for registration of field trips. Public Forms presented her with the ability to email out assignments to students and set expiration dates on links to ensure that her students would complete work on time, resulting in a streamlined operation for student data recording, an increase in accountability, and less paper usage.
This use case can be replicated when it comes to registering students for other school activities. Take any of your existing forms and upload them as a Template. Set up your Template with all the features you need to create a ready-to-use Public Form and simply select which form fields you would like to make editable, add an expiration date (if applicable), and share your link!
ProTip: Configure your Public Forms so that only parent Signatures are made editable and add an expiration date, resulting in reduced opportunities for missing signatures.
To learn more about leveraging online forms with GoFormz, check out these five immediate benefits from switching to online forms here.
