Top Benefits of Digitizing Your Daily Job Reports
Digital daily job reports present teams with countless opportunities to streamline their workflows and enhance critical daily processes
Daily job reporting can be a tedious and daunting task when relying on paper forms. Oftentimes, field teams would rather not complete daily reports, or in most cases, they simply get lost, resulting in missing data, communication barriers, and frustrations amongst collaborating teams. Fortunately, digital forms can help teams communicate key details faster and more effectively – allowing users to easily equip digital forms with a variety of fields to further elevate and streamline data capture.
“Daily job briefings weren’t getting done before GoFormz. And now they’re getting done and we know they’re getting done.”
Whether you are required to fill out daily job reports for construction sites, service reports, equipment inspections, or job briefings, every industry can benefit from digitizing their daily tasked forms. Explore these top benefits below to learn how digitizing your daily job reports can streamline your workflows and enhance daily processes.
Streamline data capture
Filling out digital job reports is much easier in the field than utilizing paper forms. Its digital format eliminates the pain of both writing everything by hand and omitting crucial information. Instead of filling in every piece of basic information about a project (name, location, and project number), a field team member can simply select a project from a Drop Down menu and all of the corresponding general information will auto-populate. This is accomplished through utilizing the GoFormz Data Source feature - resulting in an easy-to-use solution for field crews and eliminating redundancies and pain points of handwriting information.
New comprehensive data
PDFs and paper forms don’t allow users the ability to input comprehensive data like Images, Sketches, GPS & Maps fields, Signatures, and more; however, digital forms do! Leverage GoFormz features to create comprehensive daily job reports in an effort to reduce communication barriers and enhance visibility to daily operations. For example, utilize Image fields to improve visibility into construction job site daily reports for home-office teams and add Sketch fields to annotate images and capture notes within your report - resulting in a more detailed report to pull data from, rather than a vague paper form.
Automation and access to real-time data
PDFs and paper forms often require data re-entry, scanning, or other wasteful administrative demands. One of the many benefits of using digital forms to capture daily job reporting data is the ability to route collected information to other team members and platforms in real-time. Once a daily job report is completed, your mobile form can be instantly emailed to customers for reference as PDFs, transferred to colleagues, uploaded to your CRM, like Salesforce, and much more, through Automated Workflows.
Additionally, Automatic Calculations can be set up in digital forms to instantly make life simpler for field crews by eliminating the need to cross-reference information like, total hours worked, compensation wages, project names, or numbers. Instead, the form would automatically perform calculations and cross-reference information from sourced data resulting in consistently accurate information. Ultimately, these automated functions reduce administrative demands, prevent delays, and eliminate opportunities for human error.
Centralized record-keeping
When you use GoFormz to fill out your mobile forms and documents in the field, data and forms are stored electronically in our secure cloud-based platform. By leveraging our platform, you can easily retrieve and review documents, run reports across your data, and automate your workflows. Through our ability to integrate with other business systems like Salesforce, Box, Quickbooks, your team can easily store completed forms, allowing teams to access forms and data from the field or office – resulting in no manual handoffs!
To learn more about digital daily job reports, check out how the Digital Daily Construction Report is keeping construction teams on schedule and within budget or hear from a customer directly and see how the Robert Henry Corporation utilized GoFormz for daily job briefings.
