Spotlight Form: Site Specific Safety Plan (SSSP) Forms
Digitizing site-specific safety plans (SSSP) in the construction industry
In this day and age, clear and effective communication is the cornerstone for success. Without it, mistakes can be made, and in construction, that oftentimes leads to costly delays and conflict. Site-specific safety plans (SSSP) act as a catalyst for effective communication in the construction industry. SSSP forms are comprehensive documents that contain all relevant site-specific information and outlines how health and safety are planned to be maintained throughout the course of construction between teams.
The goal of any site-specific safety plan is zero accidents/incidents. Fortunately, with digital forms and data capture, your site-specific safety plan workflow can be significantly optimized for greater plan management, distribution, and authorization. This is facilitated by a variety of features with GoFormz, including automated form routing to collaborators, access to real-time information, automatic form uploads to integrated systems, database tables, and more. Review the various features and fields below for further insight into how digitizing your site-specific safety plans improve communication, enhance workflow operations, and help create a safe environment.
Automated form routing to collaborating team members
Oftentimes site-specific safety plans require signatures from various team members as a means of documentation of cooperation to abide by protocols set forth for a specific project. With the ability to Automate Workflows through GoFormz, team members can utilize Conditional Logic and require Signature fields, alert collaborators when forms have been completed, and push completed PDFs to all collective parties for seamless flow of communication.
Real-time information
By digitizing site-specific safety plans, teams have access to information in real-time. Your team can easily track site-specific safety plan submissions or outstanding forms, empowering teams to address missing data earlier and faster than ever before.
Utilize integrations, streamline communication
With communication being top-of-mind, one of the many frustrations that construction professionals face are delays in early on-set form completions amongst various parties. With digital forms and data capture, submitted site-specific safety plans can be immediately reviewed and processed in real-time. Leveraging powerful integrations, like Procore, BIM 360, Microsoft 365, and Acumatica, can significantly enhance your business operations amongst contractors, subcontractors, and third parties.
Auto-populate fields with project data
Time is of the essence. Digitizing SSSP’s can significantly increase collaboration efficiency. By utilizing Database tables, you can auto-populate fields with project data based on Drop Down menu selections or field selections, making it easier than ever before to fill out extensive site-specific safety plans. You can even leverage Replicated fields, which takes data entered into a field and populates corresponding fields with that same information – instantly! This functionality significantly improves the process of completing forms, reduces the chances of missing information, and eliminates opportunities for human error.
Simple features that transform paper forms into powerful forms
The advantages of digital forms are monumental to paper forms; even the simplest features enrich digitized forms. Site-specific safety plans require a diversified scope of information - ranging from simple Text fields to Image and Sketch fields - all are important information to document. By digitizing these plans, information is centralized in one location, simplifying the process of compiling site-specific safety plans. Additional features that enhance digital forms are Date, Location, Signature, Checkbox, and Table fields.
Key Digital SSSP form features:
Public Forms - Presents teams with the opportunity to easily and securely share single or multi-use forms with users outside of your GoFormz account to manage external access to shared forms.
Automated Workflow - Transfer digital forms between collaborators, and send copies of completed forms with team members, owners and subcontractors instantaneously.
Required fields - Eliminate opportunities for missing data by making fields Required to be completed prior to a form being submitted.
Integration Platforms - For a seamless flow of information and data capture, integrate with powerful platforms like Procore, ServiceM8, Smartsheet, Acumatica, Autodesk, and more.
Drop Down menus and DataSources - Use Drop Down menus to easily select an option and instantly populate corresponding fields.
To learn more about how GoFormz is helping the construction industry with enhancing communication amongst teams, check out the top digital forms for communicating construction information flow. Or sign up for a free 14-day trial and digitize your site-specific safety plans for use on phones, tablets, and computers today.
