5 Benefits of Digital Hospitality Forms

With digital hospitality forms, your operation can rapidly improve its efficiency, collaboration, and customer care

Hospitality forms can be easily digitized in the GoFormz drag-and-drop form builder (with no code required!). Once digitized, your hospitality forms can be quickly generated, filled out, and completed from mobile devices, like phones and tablets. 

These digital forms can easily a variety of new data types, like Images, Signatures, Sketches, GPS data, and Barcode data, allowing your team to easily add additional context to form data. For example, housekeeping teams could input and annotate Images of hotel room damage directly into a form, highlighting areas of concern. You can also equip your digital hospitality forms with logic, to make form fields dynamically Required, auto-populate a user’s information, instantly calculate totals, and more. 

Once submitted, digital hospitality forms can be instantly accessed, reviewed, and processed – requiring no manual form delivery or postage. Real-time access to collected data allows your operation to rapidly address customer needs and act on opportunities, improving business agility. This digital workflow also results in significant time and budget savings by eliminating the need for manual resources like paper and physical record-keeping, while granting instant access to completed forms. 

Ready to get started? Check out the five benefits of digital hospitality forms here: 

1. Easily collect timesheets, time-off requests, shift reports, and other critical hospitality forms from employees anywhere
   When relying on paper forms, spreadsheets, and physical time cards, information is often entered incorrectly or incompletely, and forms are easily lost or damaged. With digital hospitality forms, your staff can easily access, fill out and complete documents from anywhere, making it easy to collect information from teams spread across different locations and franchises. With improved access to completed forms, your operation can effortlessly improve visibility and communication across its locations.

2. Real-time data analysis allows your team to respond to opportunities and obstacles faster
   Information input into digital hospitality forms is immediately available for review and processing. The ‘real-time’ nature of digital hospitality forms improves the agility of your business by empowering your team to rapidly address customer needs and capitalize on new opportunities. Data from your digital hospitality forms can even be used to supplement scheduled reports or update connected databases – establishing a constant current of information throughout your operation. 

3. Instantly route PDF copies of completed forms to customers and collaborators
   Using Automated Workflows, PDF copies of completed digital hospitality forms can be instantly routed to a customer email included in the form, billing departments, vendors, and more. This automated feature streamlines communication and presents customers and collaborators with a highly professional and punctual copy of their document (for example, an invoice or sales agreement) for their records. 

4. Share fillable forms with customers, job applicants, vendors, and more
   Leveraging the GoFormz Public Forms feature, you can post links to your forms to your website or share them with customers and collaborators. This means that individuals outside of your GoFormz account can fill out and complete forms from anywhere, which can be immediately viewed by your team. This functionality significantly simplifies the collection of customer surveys, event request forms, catering request forms, employment applications, and so much more. 

5. Integrate your digital hospitality forms with your other business applications, like Quickbooks, Salesforce, and more
   Your digital hospitality forms can be integrated with your other business platforms, allowing data to move seamlessly between applications. This means data input into your forms can be used to instantly update or create corresponding records, update spreadsheet line items, upload input photos, and more. Click here to explore our available integrations >

ProTip: Leverage digital forms to improve social distancing efforts and keep your team proactive
Digital forms can help your business carefully screen employees and visitors for COVID-19 symptoms before they arrive at the workplace. Forms like the digital health assessment (download the digital health assessment for free here) and COVID-19 cleaning checklists can help your team vigilant and standardize screenings. Learn more here > 

Ready to jumpstart your digital transformation? Sign up for a free trial of the GoFormz mobile forms platform here or explore more digital hospitality forms here.